SURVIVAL GUIDE

It’s time to start preparing for your perfect Further East and our Survival Guide is here to help you get the most out of the most important business week of your year. Start by familiarising yourself with the key dates, tasks and important deadlines in the run-up to the show listed below.

REMEMBER:We will be continually updating this Survival Guide as we get closer to the show, and will keep you informed when the latest version is available.

Further East takes place over four days – beginning with Open House, an immersive half-day un-conference, and concluding with the official closing party. In between, you’ll enjoy three days booked with up to 42 marketplace meetings; plenty of poolside networking; and delicious networking lunches.

Official hotel and venue partner, Alila Seminyak will be totally privatised for Further East delegates, playing host to the marketplace and over half the hosted buyers and international media attending, making it the epicentre of the Further East universe.

We have a very limited allocation of rooms available at Alila Seminyak for exhibitors to be just footsteps away from the action.

Staying at the heart of our Further East market place means luxurious room categories, more time for networking opportunities and access to very special rates. The Alila Seminyak is the most convenient and business savvy place to call home during the show.

Please note that, due to the privatisation of the Alila for our event, anyone staying at Alila Seminyak during the show must be an officially registered delegate of Further East. Anyone not registered will have very limited access to the hotel facilities and areas.

For any queries, or to have help booking accommodation as an exhibitor, please contact keeley@thisisbeyond.com

THE PLACE WHERE WE MEET

Open House by Further East is hosted at Potato Head Beach Club; the inspiring creative space that is one of Seminyak’s coolest beachside spots. Prepare for an enlightening afternoon of talks and discussions from thought-leaders across a plethora of different industries.

Starting at lunchtime on Monday 6 November, you will join intimate and immersive sessions that offer fresh perspectives on cutting-edge topics, generating ideas that will redefine the future of luxury travel in APAC.

Relax and refuel with a choice of three delicious menus every day, courtesy of our luxury hotel partners.

HOW DOES IT WORK?

You will be able to sample all of our beautiful lunch venues once during your three days at Further East. When you arrive at each restaurant, simply hand in your lunch token to enjoy your complimentary meal. A note: once you have visited a venue, please try a different one the next day – variety is the spice of life (and Further East!)

Our lunch venues for 2023 are: Alila Seminyak, Desa Potato Head and W Bali – Seminyak

To see the brunch menu at Starfish Bloo, W Bali click here

To see the brunch menu at Alila Seminyak click here

To see the brunch menu at Potato Head click here

The Further East journey doesn’t stop at the end of the traditional ‘working’ day: after dark, the fun and networking extends into the night at Bali’s hottest venues. The post-sunset programme is a relaxed opportunity to forge lifelong relationships – so make sure you maximise them. 

Monday 6 November

18:00 – 21:00

Sunset Welcome Drinks

Hosted at Potato Head Beach Club

Tuesday 7 November

19:30 – Midnight

Further East Opening Party

Hosted by The Legian, Seminyak

Theme: Seminyak Neighbourhood & All That Jazz

Dress code: Jazz & Glitz it up  – Find inspiration here. 

View last year’s Opening Party highlights here.

Thursday 9 November

19:30 – Midnight

Further East Closing Party

Hosted by W Hotels at W Bali – Seminyak

Theme: W after Dark 

Dress code: Black & White Minimalist – Find inspiration here.

View last year’s Closing Party highlights here.

Further East, including Open House, is an invitation-only private event; it is in the best interest of all parties that no unregistered individuals are granted access to the premises of the event or to social functions. The organisers reserve the right to exclude or remove anyone from Further East, Alila Seminyak, Potato Head Beach Club or any evening events, who does not comply with these policies, or who they reasonably consider likely to break these rules. Delegates bringing guests with them will not be granted access to the show.

FURTHER EAST CHECK-IN
10:00 – 18:00, Monday 6 November 2023
Alila Seminyak Lobby
Please check in at Alila Seminyak to collect your delegate badge and security wristband to gain access to Further East and Open House at Potato Head Beach Club.

DELEGATE BADGE
For security reasons, all delegates must wear their delegate badge in full view during the hours of the show. All delegates must also carry photo ID so that they are visible to the organisers if and when identification is required.

PLEASE NOTE:
Badge holders must not allow their badges to be worn by anyone else.
Failure to adhere to this policy may lead to the badge holder being denied access for the remainder of the event. It might also prevent the exhibiting company from participating in future events.

PLEASE NOTE:
No advertising sales staff will be permitted entry to Further East or Open House.

PLEASE NOTE:
No person under the age of 18 will be admitted to Further East or Open House during the show. Student groups will not be accepted.

PLEASE NOTE:
Only delegates of Further East will be granted access to the show. Guests of delegates are not allowed entry.

SECURITY WRISTBAND 

All delegates must wear their Further East wristband at all times throughout the week, including during all evening events. Anyone not registered or not wearing their wristband will be denied access to Further East, including lunches, all evening events and Open House.

Any security bracelet replacement will be charged on-site in cash at the price of IDR 700,000, only upon presentation of a photo ID (passport, ID card, driving license, not a business card) and after verification that the delegate is pre-registered.

Further East’s advanced pre-scheduled appointment system ensures that you’ll have up to 42 x 20 minute meetings with the world’s leading high-end buyers and APAC’s best suppliers while you’re at the show. In addition, you’ll have networking opportunities galore at our official lunches, coffee breaks, media meet-ups, and fabulous evening parties.

How’s that for effective time management?

PHASE 1

CREATING YOUR ONLINE PROFILE
(Closed 28 JULY 2023)

PHASE 2

CHOOSING YOUR APPOINTMENT PREFERENCES
(23 AUGUST – 20 SEPTEMBER 2023)

In Phase 2, you will have the chance to view all the delegates attending Further East and choose who you would like to have meetings with at the show. We recommend that you utilise the full 65 preferences available to increase your chance of having a full diary of appointments (up to 42 appointments for buyers, up to 20 for media).

TOP TIP!
View our Top Tips here. 

NEXT, WE’LL DO THE MATCHMAKING

(21 SEPTEMBER – 3 OCTOBER 2023)

The Further East appointment system will then generate client matches based on your meeting preferences. Once the process is complete, you will receive a notification to inform you that your own personalised meeting schedule is ready to view.

PHASE 3 – ONLINE DIARY GOES LIVE

(3 OCTOBER 2023 onwards)

During the final stage, you can view all your pre-scheduled appointments and fill up any empty appointment slots in your schedule

You will no longer have access to the full delegate list, but you will be able to access the profiles of those with whom you have pre-scheduled appointments, along with those who are available during any empty meeting slots you may have. You can then send requests for extra meetings, via the appointment system, to available delegates to fill any empty slots in your schedule.

After you send your requests, the relevant delegates will receive an email notification from the appointment system that informs them of your request. At this point, they will have the opportunity to accept or decline your request. You can send several requests to different delegates for each of your empty slots; however, the first delegate to accept your meeting request will be the one that is confirmed in your diary.

Remember: all schedules will remain open until the end of Further East, so keep logging on regularly as you can keep adding new appointments to your schedule right up until the time of your final appointment slot, on Thursday 9 November.

MISSED APPOINTMENTS

The team at Further East takes the issue of missed appointments very seriously. Unless you provide a sufficient and relevant explanation for your absence, even missing one appointment could compromise your opportunity to participate in Further East, or any future This is Beyond events.

All missed appointments will be recorded and monitored tightly, so we kindly ask you to report every missed appointment. In the unlikely event that someone does not attend their pre-scheduled appointment with you, please make a log of your missed appointments. 

That’s almost everything covered – but below you’ll find some extra advice that’s worth knowing. Remember: if you have any questions, the Further East team is always on hand to help!

WEATHER IN BALI IN NOVEMBER

November in Bali is normally characterised by on-and-off rain, so it is best to be weather ready!

Humidity levels reach about 80% throughout November, so come suitably prepared for some serious heat: a water bottle, sunscreen and loose, breathable layers are non-negotiables.

WHAT TO WEAR

Further East will be like nothing else you’ve ever experienced before – right down to the dress code. Here’s what to pack for four days of immersive business (and beyond).

Ditch the tie…
We do business on the beach, not the boardroom. We believe meaningful connections are made in off-the-cuff moments – reflected in our relaxed dress code.

…and keep your cool
Bali in November is famously hot and humid. Natural fabrics are your friend: think linen, cotton and silk, worn in loose layers for effortless cool. And don’t forget your flip-flops, for walking on the beach to our beautiful lunch venues.

At Open House, come on in
This year, our 1-day un-conference is on a mission to prove that the future isn’t only Asia Pacific’s for the taking – but that it’s already ours. Soak up the tropical surroundings of Potato Head Beach Club with bold prints and bright, beautiful colours. No shoes? No problem.

Redefine glamour at our evening parties
The official Opening Party hosted by The Legian Seminyak, Bali and official Closing Party hosted by W Hotels at W Bali – Seminyak are renowned for their spectacular settings and fun vibes. Dress to impress with the unique party themes, check back here soon for more details! 

INTERNET

Wi-Fi will be provided free of charge to all participants within the marketplace.

 

 

VALUABLES

Although Further East is an invitation-only event, we strongly recommend that you do not leave valuable items of a portable nature unattended at any time.

Please ensure that any incident involving loss of property is reported to the local police as soon as possible. Failure to do so could result in insurance companies refusing to meet any subsequent claim.

Please note that all valuable documents and personal items should be left at all times in the safety of your hotel rooms from the moment you check into your hotel.
It is your responsibility to make sure that all your valuables are safe for the entire duration of your stay in Seminyak. Further East will not accept responsibility for the loss of or damage to your personal belongings.

IMPORTANT:
Please note that the closing evening, Thursday 9 November, will be a particularly busy time as this is when the stands will be dismantled. We advise you not to leave valuable items unattended at any time. If you require secure storage at any point during the show please contact the organiser’s office.

SECURITY

Local authority regulations state that bag searches will be in force upon entering each venue. Every reasonable precaution will be taken to ensure the safety and security of personnel and equipment. The premises will also be patrolled day and night. However, we cannot accept any responsibility whatsoever for any injury, loss or damage, or consequential losses that may befall your personnel and property.

FIRST AID

Should you need medical assistance, a doctor and ambulance will be on standby in the Lobby during the show. Should anyone need a doctor outside of event hours, the Duty Manager/Hotel staff will be able to assist.

SAFETY

Further East advises against walking along the beach during the hours of darkness and in the case of adverse weather. All venues are easily accessible via the road if necessary.

 

LIABILITY DURING ACTIVITIES

Further East cannot be held liable for any injuries or fatality resulting from any activities that take place during the show or any related events and activities and no compensation will be given should an injury impact your ability to continue with the show. Please note that this also applies to all participation in any of the morning activities.

Further East cannot be held responsible for any theft of personal property or any damage to personal property during the show or any related events and activities.

During Further East, your exhibiting space will be the place where you’ll connect with like-minded individuals during meetings tailored to your preferences.

We have designed our exhibiting packages so that you can hit the ground running when you arrive. Simply send us your graphics in advance and we will build your booth for you. 

Graphic submissions are now closed. 

1

Follow the graphic specs below to design your graphic.

2

Submit Graphics by 8 September, late fees apply for graphics received after this date.

3

Arrive in Bali with your business cards to start networking, we do the rest.

If you have any questions regarding your stand or graphics please contact Keeley Honey. 

For the purpose of providing a more harmonious show for all members, Further East does not authorise custom-made stands.

Further East is very attentive to the overall look of our show floor, and we therefore ask that exhibitors present themselves in a way that is both beneficial to the promotion of their product and of the event. With this in mind, we kindly ask you to adhere to the following rules:

• No pop-up or paper posters, tablecloths, ornaments or suchlike will be allowed on or around stands; if you are unsure about what you can display on your stand, please contact Shaamil Nathwani. 
• No presentations/demonstrations should obstruct the aisles, and/or exceed “reasonable volume”, which will be a nuisance to neighbouring stands. If this rule is infringed, we reserve the right to restrict the number of or cancel such presentations/demonstrations.

BUSINESS CARDS? CHECK. LAPTOP OR IPAD? CHECK.
There is nothing else you need to bring with you to Further East for a successful 4 days. However, if you do need something delivered to the event, we recommend you contact DHL directly and have any materials shipped to your hotel. Further East cannot accept any responsibility for the delivery of your shipment.

FIRE REGULATIONS
All displays are subject to inspection by the Director of Engineering. Further East has therefore laid down the following regulations concerning exhibitor stands:

• No highly combustible material such as hessian, straw paper, polystyrene etc. shall be used in/on the stand without approval from the organiser. If the organiser does approve the use of a combustible material, you shall also be required to provide a Fire Retardant Certificate, indicating that the product has been treated with a fire- retardant compound.
• No solid ceiling may be erected without the approval of the organiser. No exhibitor shall, in any way, exceed the boundary of his stand, unless arrangements have been made in writing and approved by the organiser.
• Written permission will be required for the storage or use of hazardous substances, such as flammable liquids, gas cylinders, open fires and demonstrations with naked flames.
• No structure or display shall be placed or constructed so as to impede the ordinary movement of people, nor shall the existing facilities or signs be obstructed by any structure or display.
• Fire extinguishers on walls, floors or elsewhere may not be moved or obstructed.
• All aisles and exhibits must be kept clear at all times.
• Absolutely no storage of any kind will be permitted within the confines of the show floor, placed behind the stand, or against the walls or curtains.
• Material draping and curtains will not allowed on the show floor.

SAFETY
Exhibitors will be responsible for fire safety and compliance with fire safety regulations of the stands during the show. Compliance with the present rules will be supervised by the technical personnel of Beyond Exhibit, the body managing the show floor and the state fire protection authorities. For fire safety and safety of stand construction, electrical equipment and admittance, please contact Simon Whiting (simon@beyondexhibit.com) or Erwan Bontonneau (erwan@beyondexhibit.com).

CARE OF BUILDING
No attachment, fitting or detachment can be made to the interior or exterior walls, floor, ceilings or pillars of the building without prior knowledge and written consent from both Alila Seminyak and Further East’s management. This includes any equipment or device that would be fixed to or suspended from any structure of the building. This includes attachments that would damage any surface or structure in any part of the building.

DILAPIDATION INSPECTION
Exhibitors will be held responsible for any defacement or damage caused to the building by themselves during the show. Any charges levied by Alila Seminyak will be payable by the exhibitor, not the organiser.

ELECTRICAL
Only Beyond Exhibit will be authorised to make electrical connections. Beyond Exhibit will have the exclusive right to electrical connections for stands.

CONSTRUCTION & RIGGING
No construction, sawing or painting will be allowed on site.

GAS INSTALLATION
Installations operating with butane or propane gas are formally prohibited – as is the use of flame-generating machines, both during build-up and dismantling of the exhibitor stands.

DISMANTLING
Exhibitors are not permitted to remove promotional materials or boxes from storage areas until 15 minutes after the official closing of Further East, at 6 PM on 7 PM on Thursday 9 November 2023. Please do not remove your graphics.

PLEASE NOTE:
All products and displays must be removed by 7 PM on Thursday 9 November 2023, as all stands will be dismantled after this time. It is very important that you remove all of your belongings by this time – failure to do so may force Further East to hire a contractor to remove and store your belongings at your own expense.

PARTNER HOTELS

USEFUL CONTACTS