SURVIVAL GUIDE

WELCOME TO FURTHER EAST

 

Further East 2019 is fast approaching: there’s just three months to go until you’ll be joining our global community for a four-day festival of business,  inspiration and shared experiences on the shores of Seminyak Beach.

To help you prepare for a productive Further East, we’ve put together this Survival Guide – an essential summary of everything you’ll need to know, do and plan in the run-up to and during the show. Until then, you can stay in-the-know by following us on social media for regular dispatches from the world of Further East.

We can’t wait to see you in Seminyak!

JEMMA
UGLOW

HEAD OF FURTHER EAST

jemma@thisisbeyond.com
+44 203 176 4131

OFFICAL PARTNERS

SUPPORTING PARTNERS

MEDIA PARTNER:

EXPRESS WORKSHOPS

10:35 – 11:15AM, 13 - 15 November - Alila Beach Suites

Our express workshops are a rapid-fire way to learn new skills in between appointments, from hospitality crisis management; to mastering social media in China; to the art of cutting-edge hotel photography. Immersive, intimate and led by the coolest industry experts around, you’ll leave energised and armed with takeaways to grow and transform your business in just 40 minutes. Spaces are limited, so sign up early online to avoid disappointment.

 
 
 

GETTING IN

Further East, including AWAKEN, is an invitation-only private event; it is in the best interest of all parties that no unregistered individuals are granted access to the premises of the event or to social functions. The organisers reserve the right to exclude or remove anyone from Further East, Alila Seminyak, Potato Head Beach Club or any evening events who does not comply with these policies, or who they reasonably consider is likely to break these rules. Delegates bringing guests with them will not be granted access to the show.

FURTHER EAST CHECK-IN
10 AM – 6 PM, Monday 11 November
Alila Seminyak Lobby
Please check in at Alila Seminyak to collect your delegate badge and security wristband to gain access to Further East and AWAKEN at Potato Head Beach Club.

DELEGATE BADGE
For security reasons, all delegates must wear their delegate badge in full view during the hours of the show. All delegates must also carry photo ID so that they are visible to the organisers if and when identification is required.

PLEASE NOTE:
Badge holders must not allow their badges to be worn by anyone else.
Failure to adhere to this policy may lead to the badge holder being denied access for the remainder of the event. It might also prevent the exhibiting company from participating in future events.

PLEASE NOTE:
No advertising sales staff will be permitted entry to Further East or AWAKEN.

PLEASE NOTE:
No person under the age of 18 will be admitted to Further East or AWAKEN during the show. Student groups will not be accepted.

PLEASE NOTE:
Only delegates of Further East will be granted access to the show. Guests of delegates are not allowed entry.

SECURITY WRISTBAND
All delegates must wear their Further East wristband at all times throughout the week, including during all evening events. Anyone not registered or not wearing their wristband will be denied access to Further East, including lunches, all evening events and AWAKEN.

Any security bracelet replacement will be charged on-site in cash at the price of IDR 700,000, only upon presentation of a photo ID (passport, ID card, driving license, not a business card) and after verification that the delegate is pre-registered.

APPOINTMENT SYSTEM

Further East’s advanced pre-scheduled appointment system ensures that you’ll have up to 42 x 20 minute meetings with the world’s leading high-end buyers and Asian suppliers while you’re at the show. In addition, you’ll have networking opportunities galore at our official lunches, coffee breaks, media meet-ups, and fabulous evening parties.

How’s that for effective time management?

PHASE 1

CREATING YOUR ONLINE PROFILE
(January – 29 July 2019)

Further East is the place to be if you mean business in the high-end travel industry in Asia. Every company we personally invite is full of creative flair and enthusiasm, so it’s important to dedicate time to making sure your profile reflects your brand – after all, the delegates you want to meet will base their appointment preferences on the information you provide.

In Phase 1 of the appointment system, you will be asked a number of questions regarding your business, the services and products you offer, and the regions you operate in. Your online profile will be directly based on the answers you give, so make sure you provide the most accurate information that shows your business in the best possible light.

PLEASE NOTE:
This information will not be visible to your competitors.

PHASE 2

CHOOSING YOUR APPOINTMENT PREFERENCES
(19 AUGUST – 21 SEPTEMBER 2019)

In Phase 2, you will have the chance to view all the delegates attending Further East and choose who you would like to have meetings with at the show. We recommend that you utilise the full 65 preferences available to increase your chance of having a full diary of appointments (max. 42 appointments).

The higher up the delegate is on your list, the more likely you are to meet with them. If you both choose to meet each other (which you will be able to see), your chances of having an appointment will be higher.

TOP TIP!
While selecting your appointments, please refer to the “Attendees who have chosen me as a preference” list, as these are the delegates who are interested in meeting you, and are a good starting point when you’re making your selections. Mutual matches are prioritised, so it is important to include as many attendees who have selected you in your own preference selections. However, please note that if you include more than 50 mutual matches in your preferences, this will mean non-mutual matches are unlikely to be confirmed in your diary.

DID YOU KNOW?
This phase also gives you the option of excluding a limited number of attendees, meaning that you will not have a meeting scheduled with them.

This is confidential, so any attendees you choose to exclude will not be informed. The main purpose of the exclusions function is for you to exclude those well-known attendees who you already work with regularly, therefore reserving your meeting slots for new contacts and leaving your networking breaks to catch up with existing suppliers.

NEXT, WE’LL DO THE MATCHMAKING

(22 September – 14 October 2019)

The Further East appointment system will then generate client matches based on your meeting preferences. Once the process is complete, you will receive a notification to inform you that your own personalised meeting schedule is ready to view.

PHASE 3 – ONLINE DIARY GOES LIVE

(15 October 2019 onwards)

During the final stage, you can view all your pre-scheduled appointments and fill up any empty appointment slots in your schedule

You will no longer have access to the full delegate list, but you will be able to access the profiles of those with whom you have pre-scheduled appointments, along with those who are available during any empty meeting slots you may have. You can then send requests for extra meetings, via the appointment system, to available delegates to fill any empty slots in your schedule.

After you send your requests, the relevant delegates will receive an email notification from the appointment system that informs them of your request. At this point, they will have the opportunity to accept or decline your request. You can send several requests to different delegates for each of your empty slots; however, the first delegate to accept your meeting request will be the one that is confirmed in your diary.

Remember: all schedules will remain open until the end of Further East, so keep logging on regularly as you can keep adding new appointments to your schedule right up until the time of your final appointment slot, on Thursday 15 November.

MISSED APPOINTMENTS

The team at Further East takes the issue of missed appointments very seriously. Unless you provide a sufficient and relevant explanation for your absence, even missing one appointment could compromise your opportunity to participate in Further East, or any future This is Beyond events.

All missed appointments will be recorded and monitored tightly, so we kindly ask you to report every missed appointment. In the unlikely event that someone does not attend their pre-scheduled appointment with you, please make a log of your missed appointments. 

ACCOMMODATION

Further East has partnered with three of Bali’s finest hotels  – Alila Seminyak, Katamama, and W Bali Seminyak. We will be in touch with hosted buyers, media and gests about hotel allocations closer to the show. Please let us know if you are planning to bring a partner or guest.

VENUES

Bali’s epicentre of beachside cool, Seminyak is where luxury comes to play. Its coastline and main streets are lined with five-star resorts; secluded villas; sizzling beach clubs and hip sunset retreats – the perfect destination to host the Further East community.

ALILA SEMINYAK

Suprisingly Different…

OFFICIAL FURTHER EAST MARKETPLACE

12-14 NOVEMBER 2019

Just footsteps from the beach, Alila Seminyak is the official home of the Further East marketplace: where Asian hospitality’s most iconic brands come to connect with a curated selection of global buyers. In-between business, head to the beach – or gather newfound friends and pick up an impromptu meeting poolside.

POTATO HEAD BEACH CLUB

A Destination for Good Times

AWAKEN, THE UN-CONFERENCE

11 NOVEMBER 2019

Famed for its unique spirit, art exhibitions and moonlit parties, Potato Head Beach Club will once again play host to AWAKEN, the Further East un-conference.

 

A sanctuary of expression for local and international DJs, musicians, artists and architects, Potato Head Beach Club is part of the Potato Head Family- spearheaded by Ronald Akili – an authentic Indonesian lifestyle brand that works with emerging talent, supports sustainability initiatives, and imbues their trademark ‘Local Spirit and Tropical Soul’ wherever they go.

AWAKEN - THE UN-CONFERENCE

1PM – 6:30PM, Monday 11 November 2019

A NEW DAWN OF THINKING

AWAKEN, the Further East un-conference at Potato Head Beach Club,where hospitality’s senior players come to open their mind, nurture their business and share insights.

Step into the inspiring creative space that is one of Seminyak’s coolest beachside spots, Potato Head Beach Club, and prepare for an enlightening afternoon of talks and discussions from thought-leaders across a plethora of different industries.

Starting on the afternoon of Monday 11 November, you will join intimate and immersive sessions that offer fresh perspectives on cutting-edge topics, generating ideas that will redefine the future of luxury travel in Asia.

To explore the speaker line up, visit www.furthereast.co/awaken.

 

NETWORKING LUNCH PROGRAMME

12:50PM – 2:30PM, 12 - 14 November

Relax and refuel with a choice of three delicious menus every day, courtesy of our luxury hotel partners.

HOW DOES IT WORK?

You will be able to sample all of our beautiful lunch venues once during your three days at Further East. When you arrive at each restaurant, simply hand in your lunch token to enjoy your complimentary meal. A note: once you have visited a venue, please try a different one the next day – variety is the spice of life (and Further East!)

Our lunch venues for 2019: Alila Seminyak, Potato Head Hotel and W Bali

NETWORK, FEAST, PARTY, REPEAT.

NETWORK INTO THE NIGHT

The Further East journey doesn’t stop at the end of the traditional ‘working’ day: after dark, the fun and networking extends into the night at Bali’s hottest venues. The post-sunset programme is a relaxed opportunity to forge lifelong relationships – so make sure you maximise them.  

 

The first night will kick off at Potato Head Beach Club with sundowners served from 6:30-9:30 PM.

 

WELCOME SUNDOWNER DRINKS

6:30 PM – 9:30 PM, Monday 12 November

Further East Welcome Drinks by Potato Head Beach Club

 

KEEPING THE GOOD TIMES GOING…

After 9.30pm Potato Head Beach Club will be open to the public, however Further East delegates will benefit from complimentary access to the venue including any evening headline entertainment.

 

OFFICIAL ALILA PARTY

8PM – 1AM, Tuesday 12 November

Official Further East party, hosted by Alila Seminyak

 

CLOSING PARTY

8PM – LATE, Thursday 14 November

The official Further East Closing Party. Location to be revealed soon…

PREPARING FOR FURTHER EAST

How can you begin to prepare for the most exciting week of your business year? Start by familiarising yourself with the key dates, tasks and important deadlines in the run-up to the show listed below.–

REMEMBER:We will be continually updating this Survival Guide as we get closer to the show, and will keep you informed when the latest version is available.

NowBook Flights with Singapore AirlinesYour responsibility
NowVisas (if needed)Your responsibility
NowTravel insuranceYour responsibility
NowBook Pre & Post ToursBook here
NowPhase 1 Online profiling openLog in to your profile
29 July 2019Phase 1: Online profiling closedLog in to your profile
19th August 2019Phase 2: Appointment preferences openLog in to your profile
21st September 2019Phase 2: Appointment preferences closedLog in to your profile
14 October 2019Phase 3: Online diary goes liveLog in to your profile

PROVISIONAL AGENDA*

*This is subject to change

Further East takes place over four days – beginning with AWAKEN, an immersive half-day un-conference, and concluding with the official closing party. In between, you’ll enjoy four days bookended with up to 40 marketplace meetings; plenty of poolside networking; expert express workshops; and delicious networking lunches.

MONDAY 11 NOVEMBER
10:00 - 18:00Arrival and Further East check in at Alila Seminyak
13:00 - 18:30AWAKEN un-conference at Potato Head Beach Club
18:30 - 21:30Welcome drinks at Potato Head Beach Club
TUESDAY 12 NOVEMBER
08:00Further East check in opens at Alila Seminyak
08:30Marketplace Opens
09:00 - 12:50Morning appointments at Alila Seminyak
10:35 - 11:15Express workshop and networking break
12:50 - 14:30Networking lunch at an Further East official venue and hotel partner
14:30 - 17:15 Afternoon appointments at Alila Seminyak
15:55 - 16:20Networking activities and coffee break by the beach
17:15Afternoon appointments finish - time to get ready for the Official opening party…
20:00 - 01:00Official Alila Party (theme TBC)
WEDNESDAY 13 NOVEMBER
08:30Marketplace opens
09:00 - 12:50Morning appointments at Alila Seminyak
10:35 - 11:15Express workshop and networking break
12:50 - 14:30Networking lunch at Further East official venue and hotel partners
14:30 - 17:15Afternoon appointments at Alila Seminyak
15:55 - 16:20Networking activities and coffee break by the beach
17:15 - 18:00Beachside networking with acoustic music session
18:30Free evening
THURSDAY 14 NOVEMBER
08:30Marketplace opens
09:00 - 12:50Morning appointments at Alila Seminyak
10:30 - 11:25Express workshop and networking break
12:50 - 14:30Networking lunch at Further East official venue and hotel partners
14:30 - 17:50Afternoon appointments at Alila Seminyak
15:55 - 16:20Networking activities and coffee breaks by the beach
17:45 - 18:00Beachside networking with acoustic music session
18:00 - 19:00Exhibitors, remember to clear your stand
20:00 - LateClosing Party (theme TBC)
FRIDAY 15 NOVEMBER
ALL DAYDepartures

PRE & POST TOURS

Before you book anything, we recommend you take a look at the Further East Pre and Post Tours schedule. To find out more and book your tour, visit the Further East website.

GETTING THERE

Flights

We recommend that you book your flights to Bali Airport (Ngurah Rai) Denpasar as early as possible, for your convenience. Be sure to arrive in time for AWAKEN, the Further East un-conference, which begins in the afternoon on Monday 11 November. Departures will begin from the morning of Friday 15 November.

We are excited to announce that we now have an official airline partner: Singapore Airlines, who are offering exclusive discounted fares and extra baggage allowance to all Further East delegates.

This exclusive rate is valid on all routes in and out of Bali, but availability is limited – so book now to avoid missing out on the best fares. To secure your special fare, contact the Singapore Airlines reservations team in Bali on paxsales_DPS@singaporeair.com.sg with details of your chosen itinerary, referencing ‘Further East 2019’. 

 

Visa Information
Please check if your country is one the 140 countries that have visa exemption to Bali. If your country is not listed then you need to apply for a Visa with an Indonesian Embassy or consulate abroad (outside of Indonesia) or pay for a visa on arrival.

Click here for more information. Further East is not responsible for arranging any visas. Please check with your embassy ahead of booking your flights.

PASSPORT
Your passport should be valid for a minimum period of 6 months from the date of your departure from Indonesia.

Further East highly recommends that if you passport expires before the end of June 2019 to renew it at least three weeks before you travel.

Travel Insurance
We recommend that you obtain comprehensive travel and medical insurance before travelling. Remember to check for exclusions, and to make sure that your policy covers you for all the activities you wish to undertake during your trip.

Taxis and Transfers
Fly into Bali Airport (Ngurah Rai) Denpasar and take a taxi to your hotel. There will not be any Further East airport transfers. A taxi to Seminyak will cost approximately IDR 250,000, and will take 40 minutes without traffic.

Please ensure that if you take a taxi, you take an official airport taxi, such as BlueBird.

Alternatively, please contact Destination Asia if you would like to arrange a transfer to your hotel ahead of time.

SPECIAL TRANSFERS
Destination Asia
MS. JUNIARI
T: +62 361 283 898
E: furthereast@destination-asia.com

NEED TO KNOWS

That’s almost everything covered – but below you’ll find some extra advice that’s worth knowing. Remember: if you have any questions, the Further East team is always on hand to help!

WEATHER IN BALI IN NOVEMBER

November in Bali is normally characterised by on-and-off rain. While there have been some years when Bali hasn’t seen its first real rainstorm until early January, it’s best to bring an umbrella just in case.

Humidity levels reach about 80% throughout November, so come suitably prepared for some serious heat: a water bottle, sunscreen and loose, breathable layers are non-negotiables.

WHAT TO WEAR
Further East will be like nothing else you’ve ever experienced before – right down to the dress code. Here’s what to pack for four days of immersive business (and beyond).

Ditch the tie…
We do business on the beach, not the boardroom. We believe meaningful connections are made in off-the-cuff moments – reflected in our relaxed dress code.

…and keep your cool
Bali in November is famously hot and humid. Natural fabrics are your friend: think linen, cotton and silk, worn in loose layers for effortless cool. And don’t forget your flip-flops, for walking on the beach to our beautiful lunch venues.

AWAKEN your free spirit
Our 1-day un-conference is all about inspiring ‘A New Dawn of Thinking’. Soak up the tropical surroundings of Potato Head Beach Club with bold prints and bright, beautiful colours. No shoes? No problem.

Redefine glamour at our evening parties
6:30-9:30 PM. The Official Alila Party will immerse you in a world of tropical glamour: think high-fashion vibes meets by-the-beach cool. For the Final Night extravaganza, you’ll enter a forbidden city where anything goes – so prepare to unleash your wild side for a closing party like no other.

INTERNET
Wi-Fi will be provided free of charge to all participants.

 

VALUABLES
Although Further East is an invitation-only event, we strongly recommend that you do not leave valuable items of a portable nature unattended at any time.

Please ensure that any incident involving loss of property is reported to the local police as soon as possible. Failure to do so could result in insurance companies refusing to meet any subsequent claim.

Please note that all valuable documents and personal items should be left at all times in the safety of your hotel rooms from the moment you check into your hotel.
It is your responsibility to make sure that all your valuables are safe for the entire duration of your stay in Seminyak. Further East will not accept responsibility for the loss of or damage to your personal belongings.

IMPORTANT:
Please note that the closing evening, Thursday 14 November, will be a particularly busy time as this is when the stands will be dismantled. We advise you not to leave valuable items unattended at any time. If you require secure storage at any point during the show please contact the organiser’s office.

SECURITY
Local authority regulations state that bag searches will be in force upon entering each venue. Every reasonable precaution will be taken to ensure the safety and security of personnel and equipment. The premises will also be patrolled day and night. However, we cannot accept any responsibility whatsoever for any injury, loss or damage, or consequential losses that may befall your personnel and property.

FIRST AID
Should you need medical assistance, a doctor and ambulance will be on standby in the Lobby during the show. Should anyone need a doctor outside of event hours, the Duty Manager/Hotel staff will be able to assist.

SAFETY
Further East advises against walking along the beach during the hours of darkness and in the case of adverse weather. All venues are easily accessible via the road if necessary.

CONTACTS

PARTNER HOTELS

Alila Seminyak
Jalan Taman Ganesha
No. 9 Petitenget,
Seminyak, Bali,
80361, Indonesia
P : +62 361 3021 888
E : seminyak@alilahotels.com
W: www.alilahotels.com/seminyak

For buyers, exhibitors and media

Katamama
Jalan Petitenget
No 51B
Seminyak, Bali,
80361, Indonesia
P: +62 361 302 9999
E: katamama@pttfamily.com
W: www.katamama.com

For buyers and media only

W Bali – Seminyak
Jl. Petitenget, Kerobokan,
Seminyak, Bali,
80361, Indonesia
P: +62 361 3000106
E: lala.samsura@whotels.com
W: www.wretreatbali.com

For buyers and media only

USEFUL CONTACTS

SPECIAL TRANSFERS

Destination Asia
MS. JUNIARI
T: +62 361 283 898
E: furthereast@destination-asia.com

AFFILIATE HOTEL BOOKING

Destination Asia
ANDREAS GROSKINSKY
T: +62 361 283 898
E: andreas@destination-asia.com

SAY HELLO TO THE TEAM

JEMMA
UGLOW

HEAD OF FURTHER EAST

jemma@thisisbeyond.com
+44 203 176 4131

ROY
SMITH

SALES MANAGER

roy@thisisbeyond.com
+44 203 176 5668

PATRICIA
O’DWYER

SENIOR SALES EXECUTIVE

patricia@thisisbeyond.com
+44 203 735 8093

HELEN
MULHERN

MARKETING MANAGER

helen@thisisbeyond.com
+44 203 198 6989 

CAL
RIMMER

SALES & MARKETING COORDINATOR

cal@thisisbeyond.com
+44 203 176 4331

CHRIS
KING

HEAD OF BUYER PROGRAMME

chris@thisisbeyond.com
+44 203 176 6995

SOPHIA
ASGHAR

BUYER PROGRAMME MANAGER

sophia@thisisbeyond.com
+44 203 735 4602

ELIZA
BAILEY

HEAD OF PRESS PROGRAMME

eliza@thisisbeyond.com
+44 203 176 6734